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Glossary

Bond means a payment, made prior to your event, which is held by the Trust until after your event. Site restoration, damages and other venue related fees may be taken out of this bond, however the Trust will advise you of this.

Bump-in means the bringing onto the Site, and construction, of infrastructure including deliveries and build on Site.

Bump-in Period means the period specified in your Licence, from first arrival on site to opening of your event.

Bump-out means the dismantling and removal of infrastructure after the Event to return the Site to its condition prior to bump in, including removal of all infrastructure, materials, equipment and waste related to event activities.

Bump-out Period means the period specified in your Licence, from closing of your event to completely vacating the site.

Centennial Parklands means those lands vested in the Trust under the Trust Act.

Centennial Parklands Rangers patrol the Parklands and enforce the Regulations to ensure park visitor accessibility and safety as well as the security of the Parklands as a whole. Depending on the nature of your event it may be a requirement that additional Rangers will be dedicated to your event to manage operations such as traffic and public safety.

Deposit means the amount specified in your Licence which is required upon signing the Licence. Your deposit is part of the licence fee, and is not the same as the bond payment.

Egress means the movement of patrons and/or vehicles out of the Parklands from an event.

Event Impact Area means the area used by your event and designated as such in the Site Plan within the Licence, that may include areas outside the Parklands, potentially likely to be directly affected by the Event in some way.

Event Time means the opening/closing times of your event.

First Aid and Medical Plan means the plan for the availability and provision of first aid and medical facilities for all event related patrons and staff during occupation days.

Food and Beverage Management Plan means a plan detailing the arrangements for catering and the provision of beverages (including alcohol where permitted) at an Event.

Government Agency means a government or governmental, semi-governmental, administrative, fiscal or judicial body, department, commission, authority, tribunal, agency or entity whether foreign, federal, state, territorial or local.

Infrastructure means, where relevant, all:

(a) equipment brought into the Parklands, such as lighting, projectors, screens, sound and filming equipment, electrical fittings, generators, turf protection or terra-plas, cameras, vehicles, furniture and catering;

(b) structures built or erected on the Site, such as staging, marquees, site-office, lighting, sound and filming towers and fencing; and

(c) facilities brought into the Parklands, such as television and radio broadcast facilities, portable toilet blocks, catering facilities, information, merchandise and box office stalls, to be used for or in connection with your event.

Infrastructure Plan means a document containing:

(a) a detailed and to scale plan of the Site and relevant parts of the Parklands illustrating the location of all Infrastructure; and

(b) evidence of the Event Organiser's inquiries and investigations as to the presence of underground services under the Site and measures to be implemented by the Event Organiser to prevent any damage to such services.

Ingress means the movement of patrons and/or vehicles into the Parklands for an event.

Licence means the Venue Licence Agreement which is the binding contract between the Parklands and the Licencee for the conduct of the event.

Licencee means the person, company or event organiser signing the Licence agreement.

Licence Fee means the licence fee amount specified in your Licence.

Liquor Licence is a licence applied for by the event organiser for any event with alcohol, whether selling or provided as part of event catering. The license is approved, and the conditions specified, by the Office of Liquor, Gaming and Racing. Local Area Command Police may also be involved in the liquor licence conditions for your event.

Local Area Command (LAC) means the local division of the NSW Police Force which cover Centennial Parklands. There are two LACs for the Parklands:

  • Eastern Beaches for events held in Centennial Park
  • Surry Hills for events held in Moore Park

Occupation Days means the total number of days the event organiser occupies the site including the bump-in and bump-out periods and event days.

Prevention Notice means Prevention Notice number 1002139 dated 26 February 2001 issued by the NSW Environment Protection Authority.

Production Schedule means a schedule detailing the production associated with the Event including, but not limited to, timetables for Bump-in and Bump-out, all supplier arrangements, dates and times of proposed sound checks and rehearsals and the Event Organiser's day time and after hours contact details

Public Liability Insurance means the insurance an event organiser is required to hold, which is generally to a cover value of $20m.

Risk Management Plan means a plan detailing the risk management strategies to be implemented by the event organiser in the conduct of the event.

Security and Emergency Plan means a plan detailing the security and emergency procedures for the event in the case of an injury to public and staff, power failure, bomb threat, fire and evacuation, the communication strategy for the event, contact list and security management systems.

Signage Plan means a plan outlining the location, size, content and method of fixing all signs, advertisements, banners or posters in and around the Site.

Site means the area designated as the event site on the Site Plan within the Licence.

Site Safety Assessment is an inspection of the event site by an authorised Building Code inspector, and is a condition of the Licence.

Sound Bond means the sound bond referred to in the Licence, if applicable, and this is in addition to the general Bond.

Sound Management Plan means a plan specifying and detailing the type and nature of the sound amplification equipment to be used for the event and how the sound amplification equipment will be installed, operated and maintained so that the noise impact on any residential premises, other Parklands users and Parklands fauna is minimised and so as to ensure compliance with the Prevention Notice.

Traffic Management Plan means a plan for the traffic management, vehicle access to the site and parking for the purposes of an event for ensuring safe access to the Parklands and the Site for staff, contractors, patrons and Parklands users and the protection of the Parklands environment including, but not limited to details of all staffing, barricading, gate closures, signage, marshalling of road crossings and other conflict areas, vehicle and staff passes and lighting required to conduct the event.

Trust Act means the Centennial Park and Moore Park Trust Act 1983 (NSW).

Trust Regulations means the Centennial Park & Moore Park Trust Regulations (2009)

User Pays means NSW Police Officers who are hired by the event organiser for the event. Police will generally advise the number of user pays they deem appropriate.

Variable Message Sign (VMS) means a portable traffic sign, such as those used by the Roads and Maritime Services. These can be hired, and messages specific to events displayed, for use both inside and outside the Parklands. Their use must be specified in a Traffic Management Plan.

Venue Services is the division within the Parklands organisation which manages events in the Parklands. A Venue Services officer will be assigned to your event, once it is approved.

Waste Management and Cleaning Plan means a plan specifying the systems to manage waste generated as a result of an Event including, but not limited to, details of waste collection facilities, portable toilets, site clean up and recycling systems.

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